2017 Digital Photo Contest Rules

 TN Fitness Spa and weight loss resort


The Official Rules of Tennessee Fitness Spa's 2017 Digital Photo Contest  



The Digital Photo Contest (“Photo Contest”) is open to current and previous guests and interns of Tennessee Fitness Spa, including professional and amateur photographers who are 18 years of age or older at the time of entry.

Owner, employees, and contractors of Tennessee Fitness Spa (“TFS”), as well as the immediate family (spouse, parents, siblings, and children) and household members of employees, are not eligible to enter.

By submitting an entry to the Photo Contest, entrants certify that their participation in this Photo Contest is not illegal or in violation of any law, regulation, treaty or administrative act, and that the laws of their governing jurisdiction of residence at the time of entry do not prohibit or restrict the receipt of any Prize under this Photo Contest.


The Photo Contest is sponsored by Tennessee Fitness Spa, 299 Natural Bridge Park Road, Waynesboro, TN 38485. This Photo Contest is in no way sponsored by, endorsed by, administered by, or associated with, Facebook or any other social media outlet.


The Photo Contest begins at 5:00 am CST on June 14, 2017, and ends at 5:00 pm CST on July 14, 2017 (“Entry Period”). Entries submitted before or after the Entry Period will not be eligible. Sponsor’s computer is the official time-keeping device for the Photo Contest.


The Judging begins at 5:00 pm CST on July 14, 2017, and the potential winners will be notified by e-mail. The potential winners must be able to provide:

  1. The necessary release forms for any individuals depicted in the photo(s)
  2. A high-resolution file

 The winner list will be released no later than 5:00 pm CST on August 14, 2017 at www.TennesseeFitnessSpa.com/blog-0


For our 2017 Photo Contest, we would like photos of the TFS campus, grounds, bridge, and any on-or-off campus activities, including walks, fitness classes, lectures, dining, entertainment, and staff.

To ensure eligibility for the contest, please submit NO MORE than 5 photos with files no larger than 20MB at the time of entry. Higher resolution files might be requested should an entry be preselected to be awarded a prize or an honorable mention. All photographs should accurately reflect the subject matter and the scene as it appeared. Photos that have been digitally altered beyond standard optimization (removal of dust, cropping, reasonable adjustments to exposure, color and contrast, etc.) will not be considered.

Entries may originate in any format so long as they are submitted electronically in a .JPEG or .jpg form.

Caption information should include:

  • Location
  • Activity
  • Photographer’s name
  • Caption of subject matter or title of photo

Previously published material for which non-exclusive rights were granted may be entered, as long as you still maintain the right to grant us a license to use the photo (see "Your Rights" below). You must be able to disclose, upon request, when and where the photo appeared previously to TFS.

If you choose to include people in your submission, you are responsible for obtaining the necessary releases from the individuals depicted, and you must be able to provide copies of those releases to Tennessee Fitness Spa upon request.

The following submissions are ineligible:

  • Images of items that have nothing to do with TFS or its activities
  • A watermarked photo if the photographer is unable to provide a watermark-free version of the image upon request

Tennessee Fitness Spa will determine entry eligibility in its sole and absolute discretion.


A maximum of 5 images must be submitted to our email address GuestServices@TFSpa.com as an attachment. Please include the location of the photo, what activity was taking place, the photographer’s name, and the photo caption or title of photo.

Sponsor reserves the right to reject any entries that do not comply with the Official Rules. By entering, you indicate your unconditional agreement to, and acceptance of, these Official Rules and Sponsor’s decisions, which are final and binding. You cannot win a prize unless you comply with all requirements in these Official Rules.

All entrants who are being considered for a prize must be able to provide a release form from all individuals in a photo, as well as the highest resolution version of their photo.


Photos will be judged on originality, technical excellence, composition, overall impact, artistic merit, and subject matter relevant to Tennessee Fitness Spa.

Judging will be conducted by a panel of TFS employees and managers who are selected by the owner of Tennessee Fitness Spa at her sole discretion. The Judges will evaluate all valid entries and pick the following 13 winners:

There will be 13 winners: 1 first prize, 1 second prize, 1 third prize, and 10 Honorable Mentions 

The 13 winners will be contacted by email (make sure your email address is valid at the end of the contest).

All judging decisions are final. Please do not contact us about the status of entries or judging.

The Spa will notify the winner via the contact information provided at the time of entry. We are not responsible for invalid email addresses, spam folders, or other digital blocks.


Except where prohibited, a potential winner may be required to complete and return an affidavit of eligibility, including proof of age, and liability/publicity release within 14 days. If a potential winner fails to return these documents on time, an alternate potential winner may be selected in his/her place.


The Spa will award the following prizes:

One First Place prize winner will receive 50%* off a one-week stay at TFS.

One Second Place prize winner will receive 35%* off a one-week stay at TFS.

One Third Place prize winner will receive 20%* off a one-week stay at TFS.

10 Honorable Mention winners will receive a $50 credit towards any service or purchase at the Spa, including massages, beauty services, consultations, and General Store purchases (not valid online).

All winners are responsible for paying any taxes and any other costs and expenses. A prize may be transferred to a friend or family member. This must be in writing by the winner and on file with the Spa. A winner may not request cash; there is no cash value for any of the 13 prizes listed above. All uncollected prizes will expire on August 14, 2020.

*Prize percentages are in addition to any discounts already available (i.e. Return Guest Week), and the prize discount is applied after all applicable discounts have been subtracted.


Questions and inquiries about contest rules can be emailed to GuestServices@TFSpa.com. 


You will retain all rights to any photograph you submit -- including ownership, if applicable.

If you submit a photograph(s) to enter the Photo Contest, you grant Tennessee Fitness Spa royalty-free, non-exclusive right to:

  • Display the photograph. 
  • Allow third-parties to share the photograph on Social Media.
  • Use the photograph on the Internet and in Social Media.
  • Use the photograph in internal and external communication materials, including but not limited to, web sites and web publications, advertising, and brochures.
  • Provide your photograph to other individuals and organizations for Spa-related use in news stories, newsletters, reports, slide shows, displays, web pages, videos, membership premiums, etc.
  • Retain a digital copy of your photograph that will be archived in The Spa photo library and accessible to Spa staff via The Spa internal online photo archive. 


By entering, you agree to release and hold harmless Sponsor, Facebook, and other social media outlets, their respective parent, subsidiaries, affiliates, and each of their respective officers, directors, employees, and agents (the “Released Parties”) from and against any claim or cause of action arising out of participation in the Photo Contest or receipt or use of any prize. You waive the right to claim any attorneys’ fees and any damages whatsoever, including, but not limited to, punitive, consequential, direct, or indirect damages.


The information you provide when you enter is provided to Sponsor, not to Facebook or other social media outlets. Except where prohibited, you consent to Sponsor’s use of your name in any list of winners (if applicable) and for promotional purposes in any media without further payment or consideration.


You agree that all disputes, claims, and causes of action arising out of, or connected with, the Photo Contest will be handled directly with the owner/management of Tennessee Fitness Spa.


To see a list of winners, please click on the following link after 5:00 p.m. CST on August 14, 2017. www.TennesseeFitnessSpa.com/blog-0.


Tags: Fitness Spa, guest activities, photo contest

Comment Here